Registration Information

New students and families are required to submit the following documents:

Proof of Birth

Transcript / Report Card from previous academic school year 

Required documents will be requested in the Registration Form. Be sure to have at least the proof of birth handy and in an acceptable digital format before you begin the Registration Form.

Documents can be submitted in the following file formats:

• PDF
• JPEG/JPG
• PNG

Please ensure that the documents submitted are legible and clear.

Proof of Birth

Acceptable proof of date of birth is an original or certified copy of any one of the following documents. The documents must show the age or date of birth. Your original or certified copy will be returned to you. A notarized document is not an acceptable substitute for a certified document.

One of the following will suffice as satisfactory proof:

• A birth certificate
• Registration of birth abroad certificate
• The information page of the passport

If the student’s proof of birth is in a foreign language, you may be required to submit additional documentation.

We have updated our School Management System and are therefore requesting all returning and new students to submit/resubmit their Proof of Birth.

Transcript / Report Card

Returning students who completed the previous academic year at Gateway Virtual Academy are not required to submit their transcript or report card.

If your child attended a home-school program, attended a non-accredited school abroad, for the previous academic year, or if you are unable to provide a report card or transcript, your child will be required to take a Placement Test.

IMPORTANT: Placement is not finalized unless we have a transcript/report card or the student has taken the Placement Tests.

Placement Tests

Gateway Virtual Academy administers Math and Language Arts placement tests to determine a student’s readiness. The placement needs is required in order to enroll the student into the appropriate grade.

A parent/guardian will be responsible for administering these tests to the child. Children are not to be assisted during these placement tests at all. Likewise, they should not view the test until they are ready to take it. However, a parent or guardian can view the test in order to assist in the student’s preparation. This is a virtual school, therefore parents are trusted to fear Allah and never assist their child during this assessment.

The Language Arts and Math placement tests must be completed online. For Math, students are required to show their work. Students can do their work in their notebooks or on sheets of paper. They will then take pictures of their workings and submit them via DropBox. The link and instructions are included at the end of the placement test.

Students will have 72 hours (3 days) to take and submit the Placement Tests. Results will be emailed to the primary contact listed in the registration form within 2-3 business days.

Note: Placement Tests may be required if the report/transcript does not provide enough information for the Admissions team to determine placement.

Important: All registering students must be fluent in the English Language. All students whose first language is not English will be required to take a reading test.

Academic Records and Additional Documents

You may be required to submit additional documentation after an initial review before acceptance and placement are determined. If the student has ever received the following records they must be submitted to the school:

Psychological Reports

IEP (Individualized Education Plan)
Health and Social Record
Doctor’s note for a diagnosis that may affect learning
Other

Gateway Virtual Academy shall not limit admission to students on the basis of intellectual ability, measures of achievement or aptitude, athletic ability, disability, race, creed, national origin, religion, or ancestry. These documents will provide us with the information needed to determine if we are a good educational provider for your student or tailor his/her learning experience to ensure the student can learn and grow.