Registration Information

Learning Options

In order to meet the needs of our diverse families, Gateway Virtual Academy now offers three (3) learning options for students:

Learning Option Details  Available for…
Live Learning
Live classes (Mon-Fri)
Live exams
Recorded classes for review
Teacher Instruction & Support
Grades 2 – 10 (only)
Guided Learning
Pre-recorded classes (Mon – Fri)
One live Math, Sci and Language Arts class per school week
Live exams
Teacher Support
Grades 11 -12 (only)
Self-Paced Learning**

Students have up to 6 months to complete each semester

Teacher Support

All Students (Grades K-12)

** Self-Paced- Gateway Virtual Academy offers a one-time free extension of 7 days per course. Students may also have an additional 2-week extension for $25 per course. This is a one-time, non-refundable fee.

Teacher Support

Regardless of the learning option selected, all students will have email support from their teachers for the duration of their course(s). Although, teachers typically respond the same day, please note that emails received before 12 pm CST will be responded to by the following school day. Learning coaches can also send the teacher an email whenever you have any questions or concerns. Live conferences with the teacher can also be scheduled if needed.

Please make sure you have reviewed the information in the sections below before you begin:

  • Tuition and Fees
  • Required Documents
  • High School Requirements (Grades 9-12)

 

New students and families are required to submit the following documents:

Proof of Birth

Transcript / Report Card from previous academic school year 

Required documents will be requested in the Registration Form. Be sure to have at least the proof of birth handy and in an acceptable digital format before you begin the Registration Form.

Documents can be submitted in the following file formats:

  • PDF
  • JPEG/JPG
  • PNG

Please ensure that the documents submitted are legible and clear.

Proof of Birth

Acceptable proof of date of birth is an original or certified copy of any one of the following documents. The documents must show the age or date of birth. Your original or certified copy will be returned to you. A notarized document is not an acceptable substitute for a certified document.

One of the following will suffice as satisfactory proof:

  • A birth certificate
  • Registration of birth abroad certificate
  • The information page of the passport

If the student’s proof of birth is in a foreign language, you may be required to submit additional documentation.

We have updated our School Management System and are therefore requesting all returning and new students to submit/resubmit their Proof of Birth.

Transcript / Report Card

Returning students who completed the previous academic year at Gateway Virtual Academy are not required to submit their transcript or report card.

If your child attended a home-school program, attended a non-accredited school abroad, for the previous academic year, or if you are unable to provide a report card or transcript, your child will be required to take a Placement Test.

IMPORTANT: Placement is not finalized unless we have a transcript/report card or the student has taken the Placement Tests.

Placement Tests

Gateway Virtual Academy administers Math and Language Arts placement tests to determine a student’s readiness. The placement needs is required in order to enroll the student into the appropriate grade.

A parent/guardian will be responsible for administering these tests to the child. Children are not to be assisted during these placement tests at all. Likewise, they should not view the test until they are ready to take it. However, a parent or guardian can view the test in order to assist in the student’s preparation. This is a virtual school, therefore parents are trusted to fear Allah and never assist their child during this assessment.

The Language Arts and Math placement tests must be completed online. For Math, students are required to show their work. Students can do their work in their notebook or on sheets of paper. They will then take pictures of their workings and submit them via DropBox. The link and instructions are included at the end of the placement test.

Students will have 72 hours (3 days) to take and submit the Placement Tests. Results will be emailed to the primary contact listed in the registration form within 2-3 business days.

Placement Tests will be administered (will be sent to parents email) on the following dates for early registrants:

July 1, 2021
July 15, 2021
July 29, 2021
August 12, 2021

Note: Placement Tests may be required if the report/transcript does not provide enough information for the Admissions team to determine placement.

Important: All registering students must be fluent in the English Language. All students whose first language is not English will be required to take a reading test.

Academic Records and Additional Documents

You may be required to submit additional documentation after an initial review before acceptance and placement are determined. If the student has ever received the following records they must be submitted to the school:

Psychological Reports

IEP (Individualized Education Plan)
Health and Social Record
Doctor’s note for a diagnosis that may affect learning
Other

Gateway Virtual Academy shall not limit admission to students on the basis of intellectual ability, measures of achievement or aptitude, athletic ability, disability, race, creed, national origin, religion, or ancestry. These documents will provide us with the information needed to determine if we are a good educational provider for your student or tailor his/her learning experience to ensure the student can learn and grow.

Registration Fee

All students registering for the upcoming school year are required to pay a registration fee in the amount of $50 per student due with your registration form. This fee is non-refundable and covers academic placement, academic records transfer and updates, data and analysis resource fee, and ongoing office tasks for the student. Note: The Registration Fee for families registering on or later than July 25 will be $65 per student. Visit our registration page for more information and to register your child. 

 

Annual Testing Fee

A one-time testing fee in the amount of $40 is due for each student for national testing. Currently, due to the pandemic, GVA has not administered national testing, and as such this fee has not been collected. When testing resumes, this payment will be due by September 1st, of each academic year. 

Digital Curriculum Fee

The Digital Curriculum Fee is a one-time fee in the amount of $200 per child. This fee covers the cost of your child’s digital curriculum material, coursework, and other accounts that will be provided by the school. This fee is non – refundable once your child is provisionally accepted. 

Tuition

Tuition payments are due from September through June regardless of how many days are in the month OR for Self – paced learning is due monthly or before the next semester. Tuition is collected to cover your child’s instruction and also helps cover the overall operational cost of the school. Therefore, your timely payments are greatly needed and appreciated. This fee is non-refundable once paid to deter indecisive applicants.

 

The tuition fee and Digital Text fee are due before official acceptance unless an extension is given. 

Live Classes (Grades 2 – 10) 

Live classes are run on a 10- month calendar

  Monthly Semesterly Yearly
First Student $250 $1,250 $2,500
Second Student $225 $1,125 $2,250
Third and additional student(s) $200 $1,000 $2,000
       

Guided Learning (Grades 11 – 12 only) & Self-Paced Enrollment (Grades K -12)

  Monthly  Annually 
Guided Learning (10 months)

$175  

 

$1750 

 

K - 2 Self- Paced Learning (12 months)

$150 

$1800

Grades 3 - 12 Self-Paced Learning

$200

$2125

Single Course Fee

  • 1 Semester Course $225 (during the school year) due in full upon enrollment- non-refundable 
  • 1 Summer Semester Course $175 due in full upon enrollment – non-refundable * see our summer courses page
  • Islamiyyah Course – No fee; one course included with tuition. Additional Islamiyyah Course $100 per month. This is not a teacher-guided course. Classes are live. *Virtual Islamiyyah courses are not offered to students in grades 2 and under.

Extension Fee – Self-Paced & Single Course Enrollment

  • 1-week extension in a course (7 days) – no charge
  • 2-week extension in a course – $25 per course

Notes (for self-paced classes):

  • For your convenience tuition is due monthly, unless the student completes his courses before the end date
  • If a student completes the course before the end date (ex. In 4 months), the balance is due before the student can take the semester exam.
  • Students must enroll in their semester b course within 10 days following the course date in order to be considered active students of GVA. So if the course ends March 10, students must enroll in the following course on or before May 20.
  • Students will be enrolled in all core courses at the same time and can finish them simultaneously or one course at a time. Parents can decide on the student’s schedule. Dates provided in Accelerate are only suggested dates.

Tuition includes four (4) core subject courses (Math, Language Arts, Social Studies and Science) unlimited elective courses during the school year, and finally, one (1) Islamiyyah (Qur’an or Arabic) course. Single course purchase options are available (see above). 

Senior Fee

All seniors with 24 or more credits and are on track to graduate will be assessed a senior processing fee of $150 for students residing in the US and $300 for non-US residents, due by June 1 of the academic year. The fee covers the diploma (notarized seal) and shipping costs. 

All tuition and fee-related questions are handled by our Tuition and Fee Department. To contact them, please email: tuition@gatewayvirtualacademy.com or call (816) 837 0909 ext. 3

GVA offers a rigorous high-school program for grades 9-12.

Why Choose GVA High School?

  • Earn an accredited diploma
  • Self-paced enrollment options, where students work at their own pace and are guided and assisted by their teachers to complete high school in less or more time, according to their needs.
  • Live and Guided learning options where students adhere to strict deadlines and are monitored and guided by their teachers to complete a high-school year in 10 months
  • Flexible schedule to allow students to work while in school and/or enroll in other interest related programs
  • Access to recorded classes
  • A wide variety of elective courses to foster student interest in pursuing their future career goals and plans
  • A chance to recover lost credits
  • Virtual Labs and a wide variety of engaging course activities to challenge students and prepare them for higher learning
  • Credit Transfer

Students that are transferring to GVA with High School credits will have their official transcript sent to admissions@gatewayvirtualacademy.com. Transcripts will be assessed by the Head of Learning Support. 

Notification will be sent to the Learning Coach regarding the number of credits that will be accepted towards the GVA High School Diploma. A minimum of 8 credits must be studied and completed with GVA to attain a GVA High School Diploma.

Students may choose to enroll in High School courses outside GVA. These credits may be accepted towards a diploma here at GVA. Students who elect to complete credits in this way should send their transcripts that reflect outside credits to admissions@gatewayvirtualacademy.com and will be assessed by the Head of Learning Support.

Credit Recovery

For students who are in need of extra credits or credit recovery, we suggest that students contact the Head of Learning Support in the first instance. The cost of these extra courses is $175 per 0.5 course. 

See our graduation requirements here